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77th EAAP Annual Meeting
07/11 September 2026 - Hamburg, Germany

Guidelines for Oral Communication Authors and Speakers

The Organising Committee of the 76th EAAP Annual Meeting will do its utmost to help authors with their presentations and to facilitate their arrival and stay at the congress.
To ensure smooth and timely handling of all oral presentations, please read the instructions below and submit your final presentation via email to: media-eaap2025@cmi.at

1. File Format and Technical Requirements

All presentations must be prepared in Microsoft PowerPoint (.pptx) format.
Please make sure your file meets the following specifications:
  • Format: PowerPoint (.pptx)
  • Aspect ratio: 16:9, landscape orientation
  • Use only standard Windows fonts
  • Insert images using the “Insert image from file” function (JPG or PNG format recommended)
  • Videos should be in MP4 or WMV format
  • All media must be embedded directly in the PowerPoint file
Mac users: Please export your presentation to PowerPoint format and test it on a Windows 10 computer with PowerPoint 2019 or a later version.

2. File Naming Convention

To ensure presentations are correctly organized, please use the following file name format when submitting your presentation:
Day_Hall_SessionStartTime_TalkNumber_LastName_OriginalTitle.pptx
  • Day: Abbreviated day of your session – Mo, Tu, We, Th
  • Hall: Name of your presentation room (if not yet known, leave blank or write TBD)
  • Session Start Time: Start time of the session in 24-hour format (e.g. 0830 for 8:30 AM)
  • Talk Number: Your presentation’s number (e.g. 01, 02, 03)
  • Last Name: Your surname
  • Original Title: The original title of your presentation file
Example 1:
Dr. Jane Doe presents on Monday in Hall Tirol at 08:30, her presentation number 01, and her original file is called MyPresentation.pptx:
Mo_Tirol_0830_01_Doe_MyPresentation.pptx

3. How and When to Submit

Please upload your presentation using the link below.

https://eventlab.convihub.app/teilnehmer/login

Password: eaap2026!

We strongly recommend using the same email address for your login as the one used for abstract submission. If you encounter any issues logging in, please feel free to contact us eaap2026@eventlab.org.

Submit the presentation at least 60 minutes before the start of the session. Please note that this deadline refers to the start of the session, not to the start of your individual presentation.

If, for any reason,  uploading is not possible, you may deliver your presentation to the “Elbe room”  CCH – Congress Center Hamburg. on site. Please bring your presentation on a USB flash drive in PowerPoint or PDF format.
However,  uploading is strongly preferred and highly recommended to avoid delays.

If submitting on site:

  • For morning sessions, please submit the day before
  • Early submission helps prevent bottlenecks and allows time for necessary technical checks

4. Important Notes

  • You cannot use your own laptop in the session rooms
  • Presentations cannot be uploaded directly in the halls